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Email Signature Generator

Build a professional HTML email signature with photo, social links and CTA — ready to paste into Gmail, Outlook or Apple Mail in one click.

Gmail ready Outlook safe Profile photo Social links CTA button Company logo
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Free · No credit card · 50 credits/day

What you can include

👤

Name & title

Full name, job title, department and direct phone number — the basic identity block that goes in every professional signature.

🏢

Company branding

Company name, website URL and logo (hosted on your domain). The logo links to your site automatically.

📸

Profile photo

Square or circular headshot. Upload at 200×200px for retina clarity. Hosted on your own URL — no Base64 encoding that blocks in Outlook.

🔗

Social links

Up to 5 social profile icons — LinkedIn, Twitter/X, Instagram, YouTube, GitHub and more. Icons link to your profiles.

📅

CTA button

Optional call-to-action: "Book a call", "View my portfolio", "Download our guide". Links to any URL you choose.

📋

One-click copy

Copy the generated HTML to clipboard and paste directly into Gmail, Outlook Web or Apple Mail. Styled with inline CSS for maximum compatibility.

Frequently asked questions

What should an email signature include?

Essential: full name, job title, company name (linked), phone number (optional), 2–3 social links. Optional but valuable: profile photo (personal connection), company logo (brand recognition), CTA link (calendar booking, recent content, promotion). Omit: inspirational quotes, excessive legal disclaimers, animated GIFs, more than 4 social icons.

How do I add an HTML email signature in Gmail?

Gmail Settings (gear icon) → See all settings → Signature → Create new → name it. Open the generated HTML in a browser, select all, copy, then paste into the Gmail editor. Do NOT paste raw HTML — paste the rendered output. Set it to appear in new emails and replies. Test by sending to yourself and checking on mobile.

How do I add an HTML email signature in Outlook?

Desktop Outlook: File → Options → Mail → Signatures → New. Outlook Web: Settings → View all settings → Compose and reply → Email signature. Paste with Ctrl+V (OWA renders HTML from clipboard). Outlook strips some CSS — the generator outputs Outlook-safe inline HTML with table-based layout for maximum compatibility.

What size should a profile photo be in an email signature?

Display size: 100×100px. Upload at 200×200px for retina screens. JPG for photos (smaller file), PNG for logos. Host the image on your website — do not use Base64 encoded images (blocked by many email clients). Total signature size under 50KB to avoid deliverability issues.

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